What is Zoho Projects used for?
Zoho Projects is used to plan, track and deliver project work. Teams use it to break projects into tasks, schedule them on Gantt charts or Kanban boards, log time on timesheets, track issues and share progress with clients. It suits agencies, consultancies, construction and service teams, and has a free plan for small teams.
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Zoho Projects is Zoho's cloud project management app. A project is split into milestones, task lists and tasks, each with owners, due dates and dependencies. You can view the same work as a list, a Kanban board or a Gantt chart, which shows the critical path and highlights where actual progress has slipped behind the plan.
Time tracking is a big reason teams pick it. Staff log billable and non-billable hours on timesheets, either manually or with timers, and Zoho's built-in link to Zoho Invoice can turn approved hours into invoices. Budget tracking, issue tracking for bugs or snags, document sharing, forums and a whiteboard sit in the same project, so updates do not get lost in email.
Teams can add custom fields, statuses and workflow rules so the app follows their process. It connects to Zoho CRM, Zoho Books and other Zoho apps, and Zoho lists third-party integrations including Slack, GitHub, Jira, Zapier, Dropbox and Microsoft 365. Client users can be invited to see the projects you choose.
The honest downsides: the interface has many options, so new users can feel lost until layouts and permissions are tidied up. Software teams doing Scrum may prefer Zoho Sprints or Jira. Flowpeak sets up Zoho Projects for teams that want templates, timesheets and billing configured properly from day one.
Key points
- Plans work as milestones, task lists and tasks with dependencies
- Offers list, Kanban and Gantt views of the same tasks
- Timesheets track billable hours and can feed invoices in Zoho Invoice
- Includes issue tracking, budgets, documents and client access
- Free plan for up to 5 users and 3 projects at the time of writing
Common questions
Why do teams use Zoho Projects?
Mainly for the mix of task planning, Gantt charts and timesheets in one app, its links to other Zoho apps for CRM and billing, and lower cost than many dedicated project tools.
Does Zoho Projects have a free plan?
Yes. At the time of writing, Zoho's pricing page lists a free plan for up to 5 users, 3 projects and 5 GB of storage, with a limited number of workflow executions each month. Check Zoho's pricing page for current limits.
Can clients see projects in Zoho Projects?
Yes. You can add client users and control which projects and items they can see.
Is Zoho Projects good for software development?
It handles issue tracking and integrates with GitHub and Jira, but Scrum teams that work in sprints and backlogs often prefer Zoho Sprints.
Sources and further reading
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Written by Flowpeak, a Zoho implementation partner. Zoho pricing and features change, so confirm current details on the official Zoho site. Free checklists | Ask us a question