How do I manage two GST numbers or two companies in Zoho Books and Inventory?

If both GST numbers belong to the same company in different states, use one Zoho Books organisation with branches, each linked to its own GSTIN, on editions that support multiple GST registrations. If they are separate legal companies, create two organisations. Zoho Inventory shares the organisation with Books, so items, warehouses and stock follow the same choice.

Under GST in India, a company registered in two states holds two GSTINs but remains one legal entity. Zoho Books handles this with branches, where each branch carries its own GSTIN, address and invoice series. Returns are prepared per GSTIN. Stock transfers between branches in different states are taxable supplies, so set up the transfer process carefully, usually through transfer orders and a delivery challan or invoice as your accountant advises.

Two separate companies, such as a proprietorship and a private limited company, need two organisations. Each has its own chart of accounts, customers, items and GST settings. You can switch between organisations under the same login, but data does not flow between them automatically. Inter-company sales are recorded as a sale in one and a purchase in the other.

In Zoho Inventory, warehouses link to branches, so stock per GSTIN location stays clear. Confirm your edition supports multi-GSTIN and branches before go-live, because changing the structure later is painful. If you would rather have this set up for you, Flowpeak can design the structure with your accountant and configure both apps.

Written by Flowpeak, a Zoho implementation partner. Zoho pricing and features change, so confirm current details on the official Zoho site. Free checklists | Ask us a question